He helped design a series of conferences over the years, often working with organizations that want to increase productivity to make significant changes to the format of its conference so that it can be. Offered here are some options that could occur) for the design of small conferences (20-50 participants.
Payout Structure
The width of the lanes of our roads in the United States determines the width of a semi-trailer, which in turn determinesthe maximum width of all that is produced in the United States to be carried. The structure of the underlying database imposes limits on what data can be placed and how they are formatted. The same applies to the design of the conference. The four structural elements to govern the most powerful conferences, the agenda, the layout of the room, collecting and displaying information, and as a speaker and presentation of time is formatted. One or more of these requirements, if a changeGroup Conference will experience significant change and the exit of A.
Room Layout
Get rid of tables and chairs in close contact in a semicircle. This keeps "nesting" and promotes concentration and interaction. Taken as a nest, was to divert all the things around them and protect them from each other (newspapers, computers, iPad, etc.). It allows them to easily separate from the meeting. In eachgiven time, approximately 25% of people are separated in a traditional conference. No company would be interested if there were a number of productivity. A semicircle of chairs, promoting interaction and helps people to maintain their focus on them and a spokesman for the content. It 'an advantage for the speaker to get the full attention of the participants.
Put round tables in the back of the room or in an adjacent room where the participants are used in case of outbreaks orBreaks. Place marker boards or flip charts from every table. Do not let people talk to sit at these tables for presentations and large group. The physical layer of a mode (chairs in a semicircle) to another mode (sitting at the table) actually breathed some 'energy in the room. People get up and move and renew their attention.
Formatting time a speaker
Figure in advance what you want to create together. This isthe value of pre-conference activities even more difficult than most. What do you want to create the participants have in common? You want them to make a decision about something? Plan something? come with three options? Once you have an idea of what you want, then you can help speakers to give you information that is valuable for the process.
Now the purpose of a presentation on the information that is immediately used by the group to communicate to a certain designtogether or make a decision. The first slide should say: "The information I have will allow us to design / build select / create /" x "immediately after the presentation." Working with the speaker to craft this message or something like that. Helping people, giving them guidance on what would be useful to include in their presentation. This should be a dialogue with the speaker, not only an obligation, and thus lead to a more rich.
Never allow a speaker to show only whatwho want to present. If there is a good presentation, the content must be provided for only to put it on a secure server and streaming before the conference.
Follow the model of TED. Give the speaker a maximum of 20 minutes. People have a shelf life of about 15 minutes. So can not hold more information in case of disagreement with what they have just heard, they will lose. Use a countdown, if necessary, help adapt the timing of speakers during the presentation. Thenimmediately go into design with the whole group with the speaker as a participant. Or move to different groups.
Acquisition and display of information
Graphic Recording / Scoring / visual modeling is a method to record conversations during the conference. This can be done on paper and either scored or made room for the marker, and printed for the operator to enter the event were photographed. E 'beneficial to the surroundParticipants emerged with the ideas and the visual synthesis of what we talked about how the conference goes on.
Sometimes, a text document is a valid way to increase the graphic recording. Some people access to ideas more easily than text and graphics. It 'good to do both if you can. Print documents at regular intervals, so that people have access to it as well. Or they want online and post it there if everyone is connected.
ChangingAgenda in a drawing
An agenda is a series of arguments. A design is a business that involves creating something of value by the group and the group. A design is a workflow, a process for the production of ideas, these ideas into design options and decisions.
A series of presentations followed by Q & A form an agenda that does not mean that the participants to create something of value away from the event. To question the meritsEnd of the event means that many people will have to leave right now and have always feels rushed and incomplete.
If there are many presentations, they must rely on themselves and each other in a logical way that the participants to create or design something together solution, a new program, decision, plan, etc. can be connected
Rather than groped a 10-minute break every day, while a break of 30 minutes twice a day.
Structure of each presentationBlock, as shown in (good for a maximum of 25 participants divided into 4 small groups may apply):
20 minutes for the presentation itself, with participants sitting in a semicircle close to the speakers.
5 minutes for Q & A questions for clarification only. Remember to hang the speakers to respond to the rest of the block at a time issues such as the work involved.
5 minutes to set the assignment: what should we use this information to reach or build ittogether? Remember that the assignment closely with the mission, which connects the host and the structure of his presentation.
30 minutes to work in small groups on the assignment. Put in small groups, participants generated diversity allows more people to participate, participation may be used as directed, puts a little 'pressure on each group actually assigned to a product over time, the group has the following form and of a particular conversationallowed the subject to be divided into several parts, which are processed into smaller pieces.
30 minutes for groups to share their work and discuss
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